#EMAIL ARCHIVE PROGRAM FOR MAC MAIL SOFTWARE#
Piler is completely open source software from Hungary its feature scope has grown immensely in the past two years so that it can now be regarded as a complete solution for mail archiving.Įmail can be retrieved from SMTP servers by a variety of manufacturers, including Microsoft Exchange, and imported from different formats. You should familiarize yourself with laws for your own country: Don't depend on the software to know your legal requirements. Also, different jurisdictions have different rules for mail archiving. Of course, any technical solution must be accompanied by appropriate organizational policies to guarantee it as a compliant and comprehensive solution. The systems listed here all claim to be audit-proof and legally compliant. The tools come with rights management features, including optional directory integration. 2 Commercial versions only.įigure 1: Mail archiving solutions store all incoming and outgoing mail in a central archive.Īll systems can be managed using a web client and support audits. Software maintenance in first year, free, can be purchased separately for additional yearsġ Community Edition only. five mailboxes (Small Business Edition) EUR12.50 per mailbox a year for 20 mailboxes (Standard Edition)įree up to 20 mailboxes EUR23 per mailbox one-off, at least 25 mailboxes must be licensed. REST, XML, Web service API with JSON supportĮUR80 per year incl. German, English, French, Spanish, Hungarian, Portuguese, Russian German, English, Portuguese, Czech, Chinese, Greek, French, Dutch, Russian, Japanese, Korean, Thai LDAP, MS AD, Univention Corporate Server (UCS), Novell eDirectory Word, PPT, Excel, PDF, RTF, ZIP, OpenOffice Word, PPT, Excel, PDF, RTF, ZIP, tar, gz, OpenOffice Word, PPT, Excel, PDF, RTF, OpenOffice, zip, gzip, bzip2, tar, cpio, ar, JPEG metadata, Flash, mp3 Maildir, PST, EML, MSG, Exchange, Google, Office 365 Lotus Notes, Kerio, CommuniGate Pro, Scalix See the "Legal Framework Example" box for more information. Full-text searching against mail content and in mail attachments also makes it possible to find mail content years after archiving a message. Additionally, it will be beneficial for business continuity, because mail remains in the archive even if mail servers fail or mail data is lost. Ideally, too, the operator will have a choice of infrastructure between on-premises or cloud storage.Ī positive side effect of such a solution is the reduced storage space requirement, because mail can be compressed and deduplicated. Ideally, these solutions will integrate seamlessly with the enterprise network, collaborate nicely with all popular mail servers, offer web-based access, provide granular authorization, and be able to store any kind of data transparently on any popular kind of storage medium, or even on specialized archiving systems. They take care of automated, permanent email storage, make the content easy and quick to find through centralized search solutions, and ensure auditable storage of the data. State-of-the-art archiving solutions address these tasks and problems with a varying degree of internal overhead. Additionally, the daily flood of spam that swamps mailboxes makes it very difficult to sort the digital chaff from genuine content and hugely bloats the data volumes. The requirements for digital auditing, and possibly also internal compliance policies, are thus not met.
#EMAIL ARCHIVE PROGRAM FOR MAC MAIL MANUAL#
Targeted searching thus involves a large amount of manual work. The laws governing email pose several technical problems: Many messages are stashed away in local mailboxes of mail clients where they are stored in an unstructured way so that pertinent messages cannot easily be distinguished from other mail. The auditability requirement often dictates that the archived email be immutable and thus protected against access by staff – even the omnipotent administrator. For instance, some mail might contain commercial correspondence or tax-relevant information that forms an official legal record and must stay around for a predetermined time for auditing purposes. Many countries provide a comprehensive system of legal regulations for governing the delivery and storage of email. The archiving solutions discussed here, Piler, Benno MailArchiv, and MailArchiva, promise both legally compliant storage and added benefits for corporations. By law, enterprises are required to retain email for a certain period of time.
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